Legal notice eEvidence

A unique hallmark of eEvidence is that recipients don’t need to know that the email they receive is a registered email.

However, occasionally you may want to acknowledge this to them. In these cases, automatically adding the Registered by eEvidence legal notice to your emails can be very useful: this notice clearly informs recipients that the email has been certified by eEvidence.

Today we’re excited to announce the release of a new feature for all Scale plans that allows you to customize and add eEvidence’s legal notice in your registered emails.

What is a legal notice in an email?

Legal notices have been around for a while and they can be used for many different purposes.

A legal notice in an email is a message that is added to your outgoing emails to inform or warn recipients about important issues to them or the sender. Common examples are privacy and data treatment policies, copyright, contract information or the registered by eEvidence notice.

Unlike email disclaimers which are used to protect senders and limit their liability, legal notices are used as statements, warnings or reminders and can be useful in a variety of situations. 

What does a legal notice look like in an email?

Legal notices stand out by themselves.

You’ll see them placed at the top or at the bottom of an email, right below the email signature. In any case, they tend to be separate from the core message.

Here’s an example of how the Registered by eEvidence legal notice looks like:

Email disclaimer by eEvidence

As you can imagine, legal notices can be seen in many different types of emails. As registered emails are on the rise, registered-by notices have became a new type of email notice.

They are used to alert recipients that the email they received has been sent by an electronic registered delivery service, who will issue an electronic legal receipt about the contents and delivery of the message and send it to the sender.

What can you do with eEvidence’s new feature?

Despite our technology doesn’t leave any footprints in your registered emails, we can’t ignore the fact that registered-by notices can be very effective in a variety of situations.

Adding the Registered by eEvidence legal notice to your registered emails will give them a stronger legal appearance and will allow you to create a deterrent effect, which will likely force recipients to reply – or at least take your message more seriously.

As from today, customers in Scale plans can customize and add eEvidence’s legal notice in their registered emailsWe’ve added a brand new section in the settings panel called “Legal notice”, where you’ll be able to manage the related settings.

Manage the legal notice within eEvidence

1 – Turn on/off the legal notice in your emails

By default, the Registered by eEvidence notice is never shown in your registered emails, except for free accounts where it’s always enabled. We’re now giving the option to Scale customers to easily enable or disable the legal notice anytime.

Add legal notice to your emails eEvidence

NOTE: This is the only option located within the “Service settings” section instead of the “Legal notice” one.

2- Allow account users to use the legal notice

As an account admin you’re always in control. Now you can decide whether you want to allow the users in your plan to use the legal notice in their registered emails or not. 

Allow users to use legal notice eEvidence

3- Customize the appearance and text of the legal notice

To start with, we equipped you with the original Registered by eEvidence notice. Don’t expect fancy colors and long texts, it’s all about keeping it simple but very effective. 

Thanks to our editor you can also use customize the legal notice. It’s an HTML editor, but don’t worry because it’s easy and simple to use. Expert advice: if you modify the notice, include only specific and relevant information, you don’t want it to be too long.

Once done, you can also see a preview of how your notice will look like in your registered emails and those your users sent too.

Customize your legal notice eEvidence

4- Set the placement of the legal notice in your emails

Finally, as an account admin you can also set the placement of the legal notice in your registered emails. Top or bottom? It’s up to you.

Set the placement of the legal notice eEvidence

5- Legal certainty

Last but not least: sending your emails with or without the Registered by eEvidence notice doesn’t change the legal certainty of our registered emails. Legal enforceability remains the same.

Beautiful, colorful, black and white, too long or too short, it doesn’t matter. It’s more of a make up thing.

Start using eEvidence’s legal notice in your emails today

eEvidence’s legal notice management is now a dream come true! This new feature is already available for all customers in Scale plans. Log in your account and be the first one to test it!

On the other side, all customers using eEvidence for free will continue to have our registered-by notice added in all their emails as mandatory and won’t be able to disable it or manage its settings. If that’s your case, log in your account and upgrade today to a Scale plan starting at just 9€/month.

Upgrade to eEvidence Scale

If you are interested in starting to to communicate with greater guarantees and you are a professional, particular and/or small company, do not hesitate to consult the different rates available and register. If on the other hand, you are a company with high volumes of shipments and needs tailored to your project, please contact us.